Communications

iCal Calendar Attachment in Confirmation

One tap. The reservation is on their calendar.

Half the guests who book on Tuesday for next Friday forget it by Wednesday. The confirmation email sat in their inbox unread. A calendar entry, on the other hand, pings them the morning of, the hour of, and sits visibly on their week.

iCal Calendar Attachment adds an .ics file to every confirmation email. The guest taps it on their phone, their default calendar opens and asks to add the event — done. The calendar title is the restaurant name, the location is the full address (with map link), and the description includes reservation details and any notes.

This is small, cheap to add, and noticeably reduces no-shows for advance bookings. Especially for corporate diners or tourists who live in their calendar — the reservation becomes part of their week's plan instead of an email they forgot.

Key benefits

1

One-tap add to calendar

Guest taps the attachment, their calendar app opens, reservation is saved. No manual entry.

2

Works everywhere

Google Calendar, Apple Calendar, Outlook, any standards-compliant app — all read .ics.

3

Full details pre-filled

Restaurant name, address, time, party size, notes — all inside the calendar entry.

4

Location with map link

Tapping the location opens Maps with directions. Guest always knows where to go.

5

Cuts no-shows further

Calendar reminders at device level complement our email/SMS reminders.

How it works

  1. 01

    Guest books

    Any channel — website, Google, phone.

  2. 02

    Confirmation email sent

    Email includes an .ics attachment generated from the reservation.

  3. 03

    Guest taps attachment

    Default calendar opens with the event pre-filled.

  4. 04

    Guest saves

    One tap — reservation is on their calendar with all details.

  5. 05

    Calendar reminds them

    Their device pings at the times they've set, independent of your system.

Make the reservation impossible to forget

A calendar attachment costs nothing and meaningfully reduces no-shows.

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