Reservation Management

Waiting list

Turn 'we're full' into a booking.

On busy nights, the worst answer a host can give is 'we're full'. That guest walks away, books the restaurant down the street, and may never come back. Most of the time, though, you know a table might open — someone will cancel, a party will finish early, a no-show will happen. You just don't know when.

The waiting list turns 'we're full' into 'I'll put you on the list and call you if something opens'. Capture the guest's name, phone, party size, and preferred time once — then let the system track them. When a table frees up, you see who's waiting for that slot and reach out in one click.

It also works the other way: guests on the public form who don't find their preferred time can add themselves to the waitlist instead of leaving empty-handed. That's one more booking you'd otherwise lose to the competition.

For weekends, holidays, and busy events, the waiting list is where extra revenue lives.

Key benefits

1

Never send a guest away empty

Full tonight? Waitlist them, stay in touch, book them the moment a slot opens.

2

Recover cancellations instantly

Guest cancels at 7pm — the waitlist tells you exactly who to call first.

3

Capture lost online bookings

Public form visitors who don't find their time add themselves to the waitlist instead of leaving.

4

More covers on busy nights

No-shows don't mean empty tables — they mean filled tables from the waitlist.

5

One-click convert

When the slot opens, turn a waitlist entry into a full reservation with the data already there.

How it works

  1. 01

    Add a guest to the waitlist

    Name, phone, party size, preferred time — same info as a reservation, without the slot.

  2. 02

    Staff see who's waiting

    Waitlist view shows everyone waiting, sorted by preferred time.

  3. 03

    A table opens — notify

    Cancellation or no-show? The waitlist shows candidates for that slot.

  4. 04

    Convert with one click

    Pick the guest, confirm, the waitlist entry becomes a reservation.

  5. 05

    Remove if not needed

    Guest booked elsewhere or moved on? Remove from the list, keep it clean.

Stop turning full-night guests away

Capture them on the waiting list and convert when a slot opens.

Set up waitlist